Team Document Collaboration in GJSDocs: How It Works
GJSDocs lets multiple people work from the same template library and share documents across a workspace — without anyone stepping on each other's files. Here's how the team setup works, who can do what, and how to get your team running in under five minutes.
Which plans include team access
Team sharing is available on Pro ($79/mo) and Business (from $699/mo). Both plans include unlimited team members — there is no per-seat charge. Free and Starter are single-user workspaces.
The flat pricing model means a 20-person team costs exactly the same as a 2-person team. Useful if your team grows mid-year or you onboard contractors for a project.
The two roles: Owner and Editor
Every GJSDocs workspace has exactly one Owner — the person who created the account or holds the subscription. Everyone else added to the workspace is an Editor.
Owner
- Manages the subscription and billing
- Adds and removes team members
- Creates, edits, and deletes any template or document in the workspace
- Controls which documents and templates are shared with the team
Editor
- Creates and edits their own templates and documents
- Accesses all documents and templates shared with the team
- Generates documents from shared templates
- Cannot manage billing, add members, or remove others
Step 1 — Add team members
Go to Settings → Team. In the invite field, enter the email address of the person you want to add and click Add.
One important detail: the person must already have a GJSDocs account registered under that email. If they do not have one yet, send them to gjsdocs.com/register first — registration is free and takes under a minute.
Once added, they appear in the team roster on the same Settings page. You will see their name, email, role, and when they joined. You can remove any Editor from the roster at any time.
Step 2 — Share documents and templates
Adding someone to the team does not automatically give them access to everything. Documents and templates are private by default. To make something visible to the whole team, mark it as Shared with team in the editor or document settings.
This design is intentional. A workspace might have a finance team, a sales team, and an HR team all using GJSDocs — they share the same workspace but keep their document libraries separate, only surfacing what is relevant to the others.
- Templates marked as Shared with team appear in every Editor's template library.
- Documents marked as Shared with team appear in every Editor's Documents view.
- Private templates and documents are only visible to the person who created them.
- The Owner can see and edit everything regardless of sharing status.
What happens when you remove a member
Removing someone from the team revokes their workspace access immediately. Their personal GJSDocs account stays active — they keep any documents they created under their own account. Templates and documents they added to the shared workspace remain accessible to the rest of the team.
If the removed person was the only one who had worked on certain shared templates, those templates stay in the workspace — the Owner retains full access and can reassign or archive them.
Practical team setups
Sales team
The Owner (sales ops or RevOps lead) builds and maintains the proposal, contract, and NDA templates. Sales reps are Editors — they generate documents from those shared templates for each deal without being able to modify the master template. New templates appear for everyone as soon as the Owner marks them shared.
Legal & operations
Legal owns the NDA, MSA, and SOW templates — shared with the team. Operations handles invoices and onboarding packs — also shared. Each team works in their own area of the template library, and documents stay private until explicitly shared, so legal documents do not appear in the operations dashboard by default.
Agency with multiple clients
Account managers each own their client-specific templates and keep them private. Brand-standard document templates (proposal cover, deck appendix, SLA) are shared with the whole team. Every account manager generates from the shared standards while maintaining their own client overrides privately.
Business plan: SSO and audit logs
Business plan workspaces get two additional capabilities relevant for larger organisations:
- SSO (Single Sign-On) — team members authenticate through your identity provider instead of maintaining a separate GJSDocs password. Works with Okta, Azure AD, Google Workspace, and other SAML-compatible providers.
- Audit logs — a full trail of who generated which document, from which template, with which variable values, and when. Required by some compliance frameworks and useful for any team that needs accountability over document output.
Quick setup checklist
- 1Upgrade to Pro or Business at gjsdocs.com/pricing
- 2Ask teammates to register a free account at gjsdocs.com/register
- 3Go to Settings → Team and add each person by their registered email
- 4In the editor, open the templates you want to share and toggle Shared with team
- 5Confirm with a team member that the shared templates appear in their library
Related reading:
Bring your whole team onto one workspace
Unlimited team members on Pro — flat $79/mo. Shared templates, shared document history, no per-seat fees.
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